Annual Report : Annual Report 2011-2012
STATEMENT OF SERVICE PERFORMANCE Strategy One — A Strong Sustainable Foundation 2011/2012 ACTIVITIES WHAT WE SAID WE WOULD DO 1. Collection management activities and outputs aligned to the published Collection Management Plan. 2011/2012 PERFORMANCE MEASURES & TARGETS 1.1 Collections inventory verification: 90% complete. PERFORMANCE STATUS AS AT 30 JUNE 2012 WHAT WE ACHIEVED 80% of the collections inventory verification for collection storage rooms and galleries were completed. 1.2 Collections security: Post-audit implementation plan, funding and milestones approved by Trust Board. 1.3 Internal relocation and re-housing of collections: Collection Management Plan targets met. 1.4 Offsite storage plan for wet collections: Business case approved by Trust Board and funding in place. Performance Information The Museum developed and completed a number of additional initiatives aligned to the Collection Management Plan not contemplated by the 2011/2012 Annual Plan. These included: Collection Management Activities 1.1 Shortages of specialist collection staff prevented 90% of the inventory verification being reached. In accordance with the Collection Management Plan, a number of other important initiatives, not contemplated by the 2011/2012 Annual Plan, were given priority and completed. These included a review of the care and conservation of collections, a comprehensive pest management plan and a restructure of the collections team to realign expertise strengths with collections and upcoming development of the galleries. 1.2 A collections security audit and analysis was completed. Procedures to tighten access to collections storage were introduced. From the existing collections budget, a rolling programme of implementation continues. 1.3 The remaining 20% of projects are no longer considered priorities or merged into other projects. Fresh projects included the relocation of the Museum’s extensive collection of Tapa and Bark cloth. This labour-intensive project involved conservation, cataloguing and inventory verification. Each cloth was rolled in tissue paper and sealed in Tyvek®. The entire collection was rehoused in environmentally controlled storage, preserving it for future generations of visitors and researchers. 1.4 A scoping exercise for offsite storage of the Museum’s wet collections was completed. Further work was subsumed into an ongoing Regional Facilities Auckland (RFA) led project exploring shared collection opportunities between several Auckland cultural institutions. 34 The Plan has yet to go to the Trust Board.1 BASIS OF MEASUREMENT Measured by completion of the human history collections verification programme. (Number of store rooms and galleries verified as a percentage of total number of store rooms and galleries) Report to Trust Board, post-audit implementation plan, funding and milestones approved by the Trust Board. The Museum completed 80% of the internal relocation and rehousing plans for collections. The Trust Board did not require a separate report while discussions continue 2 . 1. The Security Audit recommended minor operational changes in collections security that have been implemented. 2.The Plan was overtaken by the Regional Facilities Authority (RFA) led project for shared museums’ collection space. Measured by completion of project deadlines. Report to Trust Board.
Annual Report 2012-2013